• Home
• Program
• How To
• Portland
• Media

Oral Presentation – Overview

Presentation Management System

Congratulations on being selected as a speaker for the SCAR 2012 Open Science Conference!

Presentation support services will be provided onsite in the Speaker Ready Room. Once onsite, all speakers must check into the Speaker Ready Room no less than 24 hours prior to their presentation time to validate their file and upload any last minute revisions. Technicians will be on hand to assist. Speakers may also bring in their presentations on a USB drive to upload at least 24 hours prior to their presentation. Personal laptop computers will not be permitted for oral presentations. Presentations not received 24 hours in advance risk being omitted from or replaced on the program.

Presentation Timing

For panel discussion, Action Forums or other alternative formats, please check with your session chair(s) for details.

For sessions that comprise of a series of 20 minutes presentations, please prepare your presentation for no longer than 16 minutes. The final 4 minutes will be used for questions and changeover. Speakers will be warned 2 minutes before the end of the 16 minutes and will be cut off at 20 minutes. For 40-minute speaker presentations, the oral presentation should be for 32 minutes with 8 minutes for discussion.

We ask that speakers please keep within the scheduled presentation times. This allows the sessions to keep on time so delegates can move between session rooms and ensures all speakers are given their allocated time to speak. Please refer to the section that follows on Technical guidelines for preparing and delivering your electronic presentations.

Speaker Ready Room — Director's Suite (3rd Floor)

The Speaker Ready Room is located in the Director's Suite on the third floor of the Hilton. Presentation support services are provided throughout the open science conference during the hours of 6:30 AM – 8:00 PM.

All speakers must check into the Speaker Ready Room no less than 24 hours prior to their presentation time to validate their file, upload any last minute revisions, and test their slides. The Speaker Ready Room will be staffed with technicians who can assist with most compatibility or formatting issues. For technical tips on ensuring a seamless presentation see the accompanying (tech) document. IF YOUR PRESENTATION IS NOT RECEIVED 24 HOURS PRIOR, YOUR PRESENTATION MAY BE OMITTED OR REPLACED.